The role aims to be recognized as trusted advisors in the hotel / hotels. This role supports the finance lead to attract and retains best-in-class finance professionals. This role assists in developing their finance team and enables them to Thrive. The role communicates with impact, ensures a robust control and compliance environment and supports to enable the EMEA finance management company value proposition, which is attractive to existing and new owners. The role partners within the hotel / hotels to maximize profit for our shareholders and owners and executes EMEA Operations Finance innovations and projects to deliver an industry leading efficient finance organization.

What will I be doing?

The Assistant Finance Manager will support all activities performed by the Finance Manasger, to include but not limited to, understanding and driving financial performance, ensuring timely and accurate financial reporting and month-end closing activities, co-ordinating and reviewing monthly financial statements in accordance with Generally Accepted Accounting Principles (GAAP), Uniform System of Accounts and Hilton policies and procedures. The role will ensure a smooth operation of all hotel finance activities in full compliance with the policy, regulatory and contractual framework. The role will business partner with all hotel finance team members and the Hotel Management team, and supports the Finance Manager in developing excellent working relationships across a broad range of internal and external stakeholders, including Commercial, IT, Procurement, Operations, Shared Service Centers (where applicable), Owners and Assett Managers as well as Regional Operations Finance. In absence of the Finance Manager, the Assistant Finance Manager will assume responsibilities of the department lead. The role will support the Finance Manager to develop best-in-class hotel Finance teams, including participation in all relevant Finance development programs.

* Responsible for reconciliation and checking of accounts before and after month-end closing

* Must be familiar with all duties and procedures of the team members in finance

* Manage cash flow in an efficient manner

* Represent the finance function during the absence of the Finance Lead

* Training and development of the Finance team members and succession planning in the absence of the Finance Lead

* Build external relationships with colleagues in the hotel and in the area

* Ensure that the Executive and Management Teams have financial awareness

* Assist the Director of Finance in preparation and submission of budgeting, forecasting, comments, capital planning, cash management and other requirements

* Report according to deadlines and formats set by Hilton on the actual performance compared to budget and / or forecast with appropriate comments

* Use of benchmarking and other tools to support performance optimisation

* Ensure that accurate bookkeeping is in place and that revenue and cost are booked in the correct time period

* Ensure that accruals and provisions are calculated and booked accordingly, supported by appropriate backup

* Partner with the Hotel Management team to identify opportunities for the hotel (cost savings; revenue initiatives; working capital improvements, analyse the F&B costs)

* Apply financial, commercial and business input into the management of the hotel operation to ensure that optimum performance is realised

* Implement and adhere to accounting procedures and policies

* Participate in and lead Finance projects as and when required

* Demonstrate understanding of Lease / Management Agreements and related implications

* Perform other duties and responsibilities as and when assigned or required

* Act in accordance with fire, health and safety regulations on property and follow the correct procedures when required

* Ensure hotels are in compliance with Corporate Policies (SPI's) and governmental rules and regulations and report irregularities and non-compliant situations as required by corporate guidelines

* Ensure that the best interest of the hotel, Hilton International and owners are protected and seek advice from the Finance Lead if and when needed

* Participate actively and regularly in communication meetings and ensure that hotel finance team is kept informed of all relevant hotel and company information, news and initiatives

* Maintain Fixed Cost Register and ensure that this is a full and accurate reflection of all contracts in place

* Review, clarify and code corporate, affiliated charges and Hilton fees

Job Roles

Provide financial oversight of the capital expenditure process

*Ensure capital projects are completed within established critical path and financial projections

*Review and approve payments of the invoices and other due payment documents (online banking if applicable)

*Review and approve balance sheet reconciliation in line with company policy

* Review and approval (release) of payroll related payments (online banking if applicable)

*Ensure deadlines according to local requirements in the payroll process are met

*Ensure that the team meets all Operations Finance deadlines in the month-end/quarter-end/year-end closing process

*Ensure balance sheet reconciliations are prepared in accordance with applicable deadlines, ensure accuracy and proper storage of backup

*Preparation and posting of month-end journal entries

*Preparation of all payroll related matters (payments, journal entries, balance sheet reconciliations incl. any necessary follow-ups with HR)

*Communication and preparation of documentation needed by any internal/external auditor

*Chair monthly credit meeting with GM, FO and Sales Team

*Review the Aged Debt Report on a monthly basis producing clear and actionable notes for the hotel team

*Review and approve credit card chargebacks

*Review and spot check the travel agent commission's reports on a monthly basis to ensure accuracy of payments

What are we looking for?

* * Ability to analyze large volume of complex financial information from many sources and create reports, forecasts, and projections

* Strong problem solving skills, including ability to effectively address any issue in collaboration with others as appropriate

* Ability to proactively identify and prevent potential problems

* Ability to help develop problem solving skills among direct reports and other team members as appropriate

* Ability to take initiative to identify, prioritize and implement all elements required for team to fulfill responsibilities

* Ability to manage and develop staff

* Detail oriented and organized

* Ability to develop presentations and effectively present to all levels of company, hotels & owners

* Strong communication and negotiation skills (all levels of management and external customers)

* Proficient in MS Excel, Word and Outlook with the ability to quickly learn new programs when required

Additional Preferences:

University degree in Accounting or Finance

What will it be like to work for Hilton?

Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision "to fill the earth with the light and warmth of hospitality" unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all

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